As the Administration & Office Coordinator, you will be responsible for managing daily office operations, organizing internal events that promote team spirit, and ensuring seamless administrative support. This role will be key in driving internal communication, ensuring an exceptional onboarding experience, and handling various administrative tasks to support our growing team!

Office Management & Events

• Act as the first point of contact for any travel or hotel bookings, working closely with the General Accountant
• Organize and coordinate office operations, providing vital administrative support to the team
• Plan and execute engaging, inclusive events that foster effective collaboration across the organization

Administration Tasks

• Organize and circulate files and documents related to employment, invoices, and contracts
• Prepare reports, coordinate contracts, and ensure proper documentation management
• Provide administrative support for Engagement and Well-being activities, including managing benefits packages

Internal Communication

• Keep employees informed about company changes, such as new hires, in cooperation with the GM and leadership team
• Prepare and distribute internal communication content, articles, and materials using internal communication tools (e.g., Viva Engage, LinkedIn)

Onboarding Process

• Assist Hiring Managers in onboarding new employees, ensuring a smooth transition
• Coordinate technical assistance for new hires to set up hardware/software and distribute necessary manuals, passwords, and guidelines
• Manage communication during the recruitment and onboarding process, including organizing onboarding series and plans

Requirements

• 2-5 years of international experience, preferably in a fast-paced environment
• Fluency in English (C1 level)
• Hands-on approach with strong organizational skills
• Experience in a <100-person tech/IT/gaming company is a significant advantage
• A problem-solving mindset with a focus on finding solutions
• Passion for modern, innovative ideas and a proactive, enthusiastic team player

What We Offer

• Remote-first organization: work from wherever you are!
• Private medical insurance (Saltus)
• Benefits package, including MultiSport & MultiLife
• An international, Scandinavian work culture